Best Storage To Archive Documents When Moving Office?

Selecting the optimal storage solution for archiving documents during an office relocation is pivotal to maintaining the integrity and accessibility of vital records. The choice of storage method can impact not only the efficiency of the move but also the long-term preservation of important documents. With various options available, it’s essential to assess factors such as security, space utilization, ease of retrieval, and budget constraints. In this overview, we’ll explore four recommended storage approaches to help you make an informed decision during your office move.

What Is The Difference Between Archiving And Storing Documents?

Archiving and storing documents are related concepts, but they have distinct purposes and characteristics. Storing documents typically involves keeping them in an accessible location for day-to-day use and reference. These documents are actively used in the regular operations of a business. Archiving, on the other hand, involves moving documents that are no longer needed for immediate access to a separate, often less accessible location for long-term preservation. Archived documents are typically retained for legal, historical, or compliance purposes and are accessed less frequently than stored documents. Archiving also involves organizing and cataloging documents to facilitate retrieval when needed in the future. 

What Are The Benefits Of Archiving Documents Before Moving Office?

What Types Of Storage Options Are Available For Archiving Documents When Moving Office?

The storage option we provide for archiving documents consists of wooden containers stored inside a secured and dry warehouse. These wooden containers are an excellent choice for document archiving due to their durability and ease of labeling and organization. Placing them inside a secured warehouse ensures that your archived documents are protected from unauthorized access, theft, and environmental factors like moisture and temperature fluctuations, which can be detrimental to document preservation. This storage solution offers a controlled and monitored environment to safeguard your important records during their archival period, making them readily available when needed in the future.

How Can I Ensure That Archived Documents Are Not Lost Or Misplaced?

To ensure that archived documents are not lost or misplaced, consider implementing a robust document management system that includes a meticulous indexing and cataloging process. Assign unique identification numbers or codes to each container or box of archived documents and maintain a detailed inventory list. Store the documents in a well-organized manner, grouping them by category or date, and make sure the storage location is clearly labeled.

How Much I Can Fit Into One Container?

You can fit up to 90 boxes in a single wooden storage container. For documents and standard paper, we use 18x12x12-inch boxes. This is our optimum recommendation for what boxes to use if you are doing the packing by yourself. In bigger size boxes you can fit less.

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